Team Assistant/ Project Assistant/ Office Manager

YOUR TASKS

• Provide general administration and organizational support to our managing directors and the team
• Prepare performance certificates and client invoices, administer invoices received from third parties and collaborate closely with the accounting department
• Coordinate travel arrangements, bookings and travel expense reporting for the team
• Participate in the organization of company events
• Operate internal reporting and monitoring tools
• Professional organization and preparation of appointments and meetings, including meeting minutes
• Support the team with administrative tasks and maintain inputs in internal databases
• Support project documentation and administration (PowerPoint presentations, project offers, reports)
• Provide support in marketing and business development
• Work with numbers confidently and accurately — strong attention to detail is essential
• Ensure data accuracy, numeric consistency and structured file management across all administrative processes
• Support our project managers in their daily project business for example by support in preparing technical reports, minutes of technical meetings and research of documents.